Project Coordinator Virtual Assistant

ATF World is seeking a Project Coordinator Virtual Assistant to support senior project managers and engineers at AEC firms. You will play a key role in keeping projects on track by monitoring schedules, tracking deliverables, coordinating communications, and ensuring critical information flows to the right people at the right time. This remote position supports clients across the United States.

Key Responsibilities

• Monitor project schedules and alert team members to upcoming deadlines and milestones
• Coordinate the collection and distribution of project documentation
• Track RFI and submittal status, following up on pending items
• Assist with preparation of monthly progress reports and project dashboards
• Organize and maintain project file structures and naming conventions
• Schedule coordination meetings and prepare meeting packages
• Support change order tracking and documentation

Requirements

• Bachelor's degree in Construction Management, Engineering, or related field
• 2+ years of experience in a project coordination or project controls role within AEC
• Familiarity with construction project lifecycle and key milestones
• Proficiency with scheduling software (MS Project, Primavera P6) and project management tools
• Strong Excel skills including formulas, pivot tables, and data visualization
• Excellent time management and ability to juggle multiple priorities
• Effective communicator with a service-oriented approach